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Before submitting civil status documents for certified translation in Alberta, ensure you have original or certified true copies. Canadian authorities such as IRCC and Alberta Service Registry require complete, legible documents. Check whether the original is in English or French — if not, a certified translation is mandatory.
Collect every document you need: birth certificates, marriage certificates, divorce decrees, death certificates, or name change orders. For immigration to Canada, you typically need documents for each family member. If any document is missing or damaged, obtain a replacement from the issuing authority before translation.
In Alberta, a certified translation must include a signed statement from the translator attesting to accuracy, along with their credentials (e.g., membership in a recognized translation association). The translator’s declaration should match the format accepted by IRCC or the Alberta court registry handling legal matters.
Provide clear scans or photocopies — never original documents unless instructed. Remove staples and ensure all sides are visible. If a document has stamps or seals, confirm they appear in the scan. Label each file clearly (e.g., “Jane_Doe_Birth_Certificate.pdf”). This helps the translator avoid errors and speeds up turnaround.
Once you receive the certified translation, check that names, dates, and places match the original exactly. For IRCC applications, staple the translation to a copy of the original document (not the original itself). Keep the translator’s affidavit accessible. Submit your package following the specific instructions for your visa or PR category.
